Code of Business Conduct and Ethics
Introduction
This Code of Business Conduct and Ethics covers a wide range of
business practices and procedures. It does not cover every issue
that may arise, but it sets out basic principles to guide all
employees of Xeeda. All of our employees must conduct themselves
accordingly and seek to avoid even the appearance of improper
behavior. The Code should also be provided to and followed by the
firm’s agents and representatives, including directors and outside
consultants. All references to employees in This Code of Business
Conduct and Ethics includes all employees, partners and officers of
the firm.
If a law conflicts with a policy in this Code, you must comply
with the law; however, if a local custom or policy conflicts with
this Code, you must comply with the Code. If you have any questions
about these conflicts, you should contact senior management. Those
who violate the standards in this Code will be subject to
disciplinary action which may include dismissal from the firm. If
you are in a situation which you believe may violate or lead to a
violation of this Code, follow the guidelines described in Section
14 of this Code.
- Compliance with Laws, Rules and Regulations
Obeying the law, both in letter and in spirit, is the
foundation on which Xeeda’s ethical standards are built. All
employees must respect and obey the laws of the cities, states and
countries in which we operate. Although not all employees are
expected to know the details of these laws, it is important to
know enough to determine when to seek advice from supervisors,
managers or other appropriate personnel.
Xeeda provides all necessary information to you to promote
compliance with laws, rules and regulations, including
insider-trading laws.
- Conflicts of Interest
A “conflict of interest” exists when a person’s private
interest interferes in any way with the interests of the firm. A
conflict situation can arise when an employee, officer or director
takes actions or has interests that may make it difficult to
perform his or her Company work objectively and effectively.
Conflicts of interest may also arise when an employee or director,
or members of his or her family, receives improper personal
benefits as a result of his or her position in the firm. Loans to,
or guarantees of obligations of, employees and their family
members may create conflicts of interest.
It is almost always a conflict of interest for a Xeeda employee
to work (other than in his or her capacity as a Xeeda employee)
simultaneously for a competitor, client or supplier. You are not
allowed to work for a competitor as a consultant or board member.
The best policy is to avoid any direct or indirect outside
business connection with our clients, suppliers or competitors,
except on our behalf in the normal course of business.
Conflicts of interest are prohibited as a matter of firm
policy. Conflicts of interest may not always be clear-cut, so if
you have a question, you should consult with Xeeda’s senior
management. Any employee or partner who becomes aware of a
conflict or potential conflict should bring it to the attention of
a supervisor, or partner or consult the procedures described in
Section 14 of this Code.
- Insider Trading
Employees, directors and outside consultants who have access to
confidential information are not permitted to use or share that
information for stock trading purposes or for any other purpose
except the conduct of our business. All non-public information
about Xeeda or its clients should be considered confidential
information. To use non-public information for personal financial
benefit or to “tip” others who might make an investment decision
on the basis of this information is not only unethical but also
illegal. If you have any questions, please consult the firm’s
senior management.
- Corporate Opportunities
Employees, and directors are prohibited from taking for
themselves personally opportunities that are discovered through
the use of corporate property, information or position without the
consent of the Board of Directors. No employee may use corporate
property, information, or position for improper personal gain, and
no employee may compete with Xeeda directly or indirectly.
Employees, and directors owe a duty to the firm to advance its
legitimate interests when the opportunity to do so arises.
- Competition and Fair Dealing; Gifts
We seek to outperform our competition fairly and honestly. We
seek competitive advantages through superior performance, never
through unethical or illegal business practices. Stealing
proprietary information, possessing trade secret information that
was obtained without the owner’s consent, or inducing such
disclosures by past or present employees of other companies is
prohibited. Each employee should endeavor to respect the rights of
and deal fairly with Xeeda’s clients, suppliers, competitors and
employees. No employee should take unfair advantage of anyone
through manipulation, concealment, abuse of privileged
information, misrepresentation of material facts, or any other
intentional unfair-dealing practice.
The purpose of business entertainment and gifts in a commercial
setting is to create good will and sound working relationships,
not to gain unfair advantage with clients. No gift or
entertainment should ever be offered, given, provided or accepted
by any Company employee, family member of an employee or agent
unless it: (1) is not a cash gift, (2) is consistent with
customary business practices, (3) is not excessive in value, (4)
cannot be construed as a bribe or payoff and (5) does not violate
any laws or regulations. Please discuss with your supervisor or
partner any gifts or proposed gifts which you are not certain are
appropriate.
- Discrimination and Harassment
The diversity of Xeeda’s employees is a tremendous asset. We
are firmly committed to providing equal opportunity in all aspects
of employment and will not tolerate any illegal discrimination or
harassment or any kind. Examples include derogatory comments based
on racial or ethnic characteristics and unwelcome sexual advances.
- Health and Safety
Xeeda strives to provide each employee with a safe and
healthful work environment. Each employee has responsibility for
maintaining a safe and healthy workplace for all employees by
following safety and health rules and practices and reporting
accidents, injuries and unsafe equipment, practices or conditions.
Violence and threatening behavior are not permitted. Employees
should report to work in condition to perform their duties, free
from the influence of illegal drugs or alcohol. The use of illegal
drugs in the workplace will not be tolerated.
- Record-Keeping
Xeeda requires honest and accurate recording and reporting of
information in order to make responsible business decisions. Our
employees use time and expense reporting system to record
reimbursable business expenses .These must be documented and
recorded accurately. If you are not sure whether a certain expense
is proper and reimbursable, ask your supervisor or partner.
All of Xeeda’s books, records, accounts and financial
statements must be maintained in reasonable detail, must
appropriately reflect the firm’s transactions and must conform
both to applicable legal requirements and to the firm’s system of
internal controls. Unrecorded or “off the books” funds or assets
should not be maintained unless permitted by applicable law or
regulation.
Business records and communications often become public, and we
should avoid exaggeration, derogatory remarks, guesswork, or
inappropriate characterizations of people and companies that can
be misunderstood. This applies equally to e-mail, internal memos,
and formal reports. Records should always be retained or destroyed
according to the firm’s record retention policies. In accordance
with those policies, in the event of litigation or governmental
investigation please consult the firm’s General Counsel.
- Confidentiality
Employees, directors and outside consultants must maintain the
confidentiality of confidential information entrusted to them by
the firm or its clients, except when disclosure is authorized by
the firm’s Legal counsel or required by laws or regulations.
Confidential information includes all non-public information,
whether written, electronic or verbal, that might be of use to
competitors, or harmful to the firm or its clients, if disclosed.
It also includes information that suppliers and clients have
entrusted to us. The obligation to preserve confidential
information continues even after employment ends. You should
reference your Employment Agreement for your obligations regarding
Confidentiality.
- Protection and Proper Use of Company Assets
All employees should endeavor to protect Xeeda’s assets and
ensure their efficient use. Theft, carelessness, and waste have a
direct impact on the firm’s profitability. Any suspected incident
of fraud or theft should be immediately reported for
investigation. Firm equipment should not be used for non-firm
business.
The obligation of employees to protect the firm’s assets
includes its proprietary information. Proprietary information
includes intellectual property such as trade secrets, patents,
trademarks, and copyrights, as well as business, marketing and
service plans, engineering and all proprietary ideas, designs,
databases, records, salary information and any unpublished
financial data and reports. Unauthorized use or distribution of
this information would violate Xeeda policy. It could also be
illegal and result in civil or even criminal penalties. You should
reference your Employment Agreement for your obligations regarding
protection and proper use of all firm assets.
- Payments to Government Personnel
The U.S. Foreign Corrupt Practices Act prohibits giving
anything of value, directly or indirectly, to officials of foreign
governments or foreign political candidates in order to obtain or
retain business. It is strictly prohibited to make illegal
payments to government officials of any country.
- Waivers of the Code of Business Conduct and Ethics
Any waiver of this Code for executive officers or directors may
be made only by the Board or a Board committee and will be
promptly disclosed as required by law or stock exchange
regulation.
- Reporting any Illegal or Unethical Behavior
Employees are encouraged to talk to supervisors and partners
about observed illegal or unethical behavior and when in doubt
about the best course of action in a particular situation. It is
the policy of the firm not to allow retaliation for reports of
misconduct by others made in good faith by employees. Employees
are expected to cooperate in internal investigations of
misconduct.
- Compliance Procedures
We must all work to ensure prompt and consistent action against
violations of this Code. However, in some situations it is
difficult to know right from wrong. Since we cannot anticipate
every situation that will arise, it is important that we have a
way to approach a new question or problem. These are the steps to
keep in mind:
- Make sure you have all the facts. In order to reach
the right solutions, we must be as fully informed as possible.
- Ask yourself: What specifically am I being asked to do?
Does it seem unethical or improper? This will enable you to
focus on the specific question you are faced with, and the
alternatives you have. Use your judgment and common sense; if
something seems unethical or improper, it probably is.
- Clarify your responsibility and role. In most
situations, there is shared responsibility. Are your colleagues
informed? It may help to get others involved and discuss the
problem.
- Discuss the problem with your supervisor or partner.
This is the basic guidance for all situations. In many cases,
your supervisor or partner will be more knowledgeable about the
question, and will appreciate being brought into the
decision-making process. Remember that it is your supervisor’s
or partner’s responsibility to help solve problems.
- Seek help from firm resources. In the rare case where
it may not be appropriate to discuss an issue with your
supervisor or partner, or where you do not feel comfortable
approaching your supervisor or partner with your question,
discuss it the firm’s senior management team.
- You may report ethical violations in confidence and
without fear of retaliation. If your situation requires that
your identity be kept secret, your anonymity will be protected.
Xeeda does not permit retaliation of any kind against employees
for good faith reports of ethical violations.
- Always ask first, act later: If you are unsure of
what to do in any situation, seek guidance before you act.
© 2003-2006 Xeeda, LLC. All rights reserved.
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